OUTLOOK CLEARID Addin

Genetec ClearID🅪 is a self-service physical identity and access management system that enhances the flow of individuals within your organization. Unified exclusively with the access control system, Security Center Synergis🅪, this solution automates your organization's security policies while centrally managing access rights for employees, contractors, and visitors.

The solution offers sophisticated visitor management, simplifying visitor registration and administration. With advanced features, it allows for the issuance of temporary badges and monitoring movements. The solution also provides robust security protocols, including visitor screening with internal watchlists, to ensure effective access control for visitors. In summary, with a user-friendly and intuitive interface, ClearID facilitates visitor flow management, thereby enhancing facility security.

The integration of Genetec ClearID with Microsoft Outlook improves visitor and access management. It enables sending, modifying, and/or canceling meeting invitations via Outlook, as well as notifications to visitors through ClearID. Furthermore, information about appointments scheduled in Outlook can be synchronized with ClearID to ensure a seamless experience during visitor registration. This synergy between ClearID and Outlook contributes to efficient visitor flow management while optimizing communication processes.

ClearID now goes beyond Outlook: you declare and track your visits from the Microsoft Teams tab and from your phone, with the same experience and the same checks.

What's new in version 2.3

• ClearID in the Microsoft Teams tab: your upcoming visits with their ClearID status, declaration, visit details (room, status, visitors) and search, without leaving Teams
• ClearID on mobile: declare and track your visits from your phone, pick date and time by tapping, visitor details checked like in ClearID
• Declare visitors right from the Outlook meeting, visit created in ClearID when the invitation is sent
• The same journey in light or dark theme, across Outlook, Teams and mobile
• New panel with 3 guided steps: Location, Access and reason, Visitors
• All the fields of the ClearID visit profile (company, license plate, phone, country of origin, date of birth, custom fields), checked with the same rules as ClearID
• Pre-authorized areas shown as "automatic access", and search in the areas
• Summary showing the visit status: waiting to be sent or created in ClearID
• Changes made in the ClearID portal (cancelled visit, visitors added or removed) shown in Outlook, with buttons to update the invitation
• Light or dark theme matching Outlook, interface in French, English and German

Overview

Technical diagram

Application

Operational use

The integration into the Microsoft Outlook environment allows you to unify ClearID within a single interface without changing your operational processes:

• Declare a visit from the Outlook meeting, in 3 guided steps
• Select the site, the visit profile and the areas associated with your ClearID rights
• Use the Outlook attendees as visitors (rooms excluded), with the fields required by ClearID
• Create the visit in ClearID when the invitation is sent, then modify the reason and the visitors or delete the request
• From any Outlook client, Microsoft Teams included, changes to the title, date and time of the meeting, and its cancellation, are applied in ClearID

The add-in at a glance

ClearID in Microsoft Teams

ClearID on mobile

Key Features and Capabilities